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Smart Clubs OSNutrition Center Gateway
ZOOM APP MARKETPLACE DOCUMENTATION

Zoom Integration & User Guide

Complete documentation for connecting, utilizing, and disconnecting your Zoom Pro account with Smart Clubs OS for automated virtual nutrition club attendance logging.

Last Updated: October 6, 2026

Section 1

1. Overview

Smart Clubs OS is a comprehensive management gateway for nutrition wellness centers and independent health coaches. Our Zoom Pro Integration automates virtual session attendance logging for online nutrition club shifts.

By authorizing your Zoom Pro account, Smart Clubs OS utilizes real-time webhook event notifications (bot.participant_joined and bot.participant_left) to automatically log join times, calculate total session duration, flag early drop-offs, and verify attendance without manual roll calls.

Section 2

2. Prerequisites

Smart Clubs OS Center Owner Account

An active Center Owner profile assigned to a registered nutrition center in Smart Clubs OS.

Zoom Pro or Business Account

A Zoom account with permission to authorize user-level OAuth applications.

Section 3

3. Step-by-Step Installation & Setup

1

Step 1: Open Profile Settings

Log in to your Smart Clubs OS portal. Click your user avatar in the top right navigation bar and select Profile Settings, then switch to the Business tab.

2

Step 2: Initiate Integration

Under the Zoom Pro Integration card, click the primary Connect Zoom Probutton. This will launch Zoom's secure OAuth authorization prompt in a popup window.

3

Step 3: Grant Scoped Permissions

On Zoom's OAuth consent screen, review the required user-level read permissions (meeting:read) and click Allow.

4

Step 4: Connection Verification

The authorization popup will automatically close. Your Smart Clubs OS Business settings card will instantly update to show a green Zoom Pro Connected badge.

Section 4

4. Usage & Attendance Tracking

Once connected, automated attendance operates seamlessly during virtual nutrition club shifts:

  1. Share Gateway Link: Center Owners and coaches share their public center gateway URL (smartclubs.in/live/[center_id]) with members and guests.
  2. Client Check-in Intent:When clients click the link, Smart Clubs OS records an intent check-in and redirects them straight into the host's Zoom meeting.
  3. Automated Webhook Sync:As attendees join and leave the Zoom meeting, Zoom webhooks notify Smart Clubs OS to calculate exact session duration (e.g. 75 minutes) and flag early drop-offs (<20 minutes).
  4. Live Telemetry Dashboard: Center Owners view live attendee status, durations, and resolve unmatched devices via the Zoom Live Session Telemetry & Drop-Off Tracker modal inside the dashboard.
Section 5 — Mandatory Removal Instructions

5. How to Disconnect & Remove the App

Option A: Disconnect from Smart Clubs OS
Direct disconnection inside your center dashboard.
  1. Log in to Smart Clubs OS.
  2. Click user avatar > Profile Settings.
  3. Go to the Business tab.
  4. Click Disconnect Account under Zoom Pro Integration.
Option B: Remove via Zoom Marketplace
Deauthorize app directly from your Zoom account.
  1. Log in to your Zoom App Marketplace account.
  2. Click Manage > Added Apps (or Installed Apps).
  3. Search for Smart Clubs OS.
  4. Click Remove / Uninstall next to the app.
Data Retention & Dedeletion Policy Upon Deauthorization

Upon deauthorization or disconnection, all stored Zoom OAuth access tokens and refresh tokens are immediately revoked and permanently deleted from our database vault. Historical attendance records remain safely stored in your center roster without Zoom API linkage.